To:

ALL PROSPECTIVE SERVICE PROVIDERS

Project Name:

HIRING OF A SANITATION TRUCK FOR DISLUDGING & EMPTYING OF SEPTIC TANKS AT RIEBEEK EAST.

Requestor:

SARAH BAARTMAN DISTRICT MUNICIPALITY

QUOTATION NO.

01/2025

NOTICE NO.

01/2025

Advert Day  

08 January 2024

Closing Date:

16 January 2024

SPECIFICATION

Sarah Baartman District Municipality invites quotations from suitable Suppliers for the hiring of a sanitation/vacuum truck for the desludging and emptying of septic tanks and pit latrines in the Riebeek East Area in Makana Local Municipality by means of:

Specialized equipment (vacuum truck), a combination of a sanitation truck and super suctioning, the contractor is expected to adhere to all safety protocols. The septic tanks and pits latrines are in the Riebeek East area, a total of 168 households will be serviced and disposal will occur in an authorized sewer system in Makhanda.

SPECIFICATIONS 

1.  Current photo of the truck to be attached to the quote.

2. Truck to have a valid licence disk and a valid Certificate of Fitness (COF).

3. Photo of valid licence disk to be attached to quote and valid vehicle documents.

4. Wet rate, fuel, driver and insurance costs to be included.

5. Driver’s accommodation to be included.

6. In the case of down time of the truck, monies will be deducted, or extra time will be required to be worked.

7. Driver must have a valid driver’s licence and a valid PDP (copies of both documents must be attached to quotation documentation).

8. Maximum of eight hours a day, from 07h30 to 16h30 (Weekdays)

9. A truck must be available to start work within 2 days of accepting an offer.

10. Complete Pricing schedule attached.  

Evaluation Criteria

The quotations will be evaluated on a 80/20 preference points system as per the Preferential Procurement Regulations, 2022.

Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:

NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims.

Points allocated for Locality.

NB: In order to claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in name of bidder must be submitted. Failure will result in preference points not being allocated.

Payment For Services

Payment will be issued after the service has been rendered.

All relevant information must accompany all quotations submitted. No late or incomplete quotation will be accepted for consideration.

The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.

General

· Prospective bidders to be registered on the central Supplier database (CSD) failure to comply will render the quotation non-responsive.

· It is compulsory that all suppliers to quote on all items.

· Quotations to be valid for 90 days from the closing date.

· The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.

· The municipality reserves the right to accept full or part of the quote.

Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 01/2025: HIRING OF A SANITATION TRUCK FOR DISLUDGING & EMPTYING OF SEPTIC TANKS AT RIEBEEK EAST” which must be placed in the quotation box, 4^th Floor, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth), before16 January 2025 at 12h00.

Quotes may also be submitted by means of an email: This email address is being protected from spambots. You need JavaScript enabled to view it. before 12h00 16 January 2025.

For further enquiries regarding the Request for Quotation, please contact the Project Manager, Ms. N Magoloza on (041) 508 7273, email: This email address is being protected from spambots. You need JavaScript enabled to view it. 

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za.

Should you have any enquiries please contact the Supply Chain Management Unit.

· Khanyisile Notshulwana at (041) 508 7007 or email This email address is being protected from spambots. You need JavaScript enabled to view it.